What Is A Memo And When Do We Use It?
Have you ever heard about a memo? If not, you should learn more about it. Actually, memos aren’t the most entertaining form of writing, but they still worth your attention. Memos are normally used within a workplace, therefore they are dry and formal. In this article, we’ll explain what memos are and why we should know how to write them.
What is a memo?
A memo (in other words, memorandum) is a type of writing that is used to present official information, including communicating various procedures and policies in business settings. As any type of writing, composing a memo has its own rules you should follow.
Structure of a memo
Generally, a memo includes just two parts: a heading and a body. The heading of your memo should properly indicate who created it and who the recipients are. Be sure you are very attentive in this section. Double-check the names of the persons you are writing to. Subject and date are also important as they provide your readers with essential information on your memorandum.
In a body part, we typically have an introduction, a body, and a conclusion. All these components are required in a memo, as each of them has its own purpose. You introduce the main subject in the introduction, then add the key points related to the topic or develop your arguments in the body and summarize what you already wrote in the conclusion
All memos should be written in a professional and formal tone, emotional language is inappropriate.
When do we use memos?
Even if you don’t like memos, you can’t just ignore them. Writing a well-organized memo is the simplest way to communicate productively with colleagues or bosses. Good memos help you become a better professional as they can solve problems and boost your career. Therefore, you should always know how to write a good memorandum.
